ArmandTrade shows, exhibitions, and business events should have pop-up displays as an essential marketing tool that provides an effective means of conveying a brand’s message. They are also portable and easy to set up, which is why they are best used by frequent exhibitors. But the very portability that makes them good to carry with makes them prone to wear and damage unless they are handled properly. Understanding the correct way of packing and transporting a pop up display system is essential to prevent damaging the frame, cloth, and accessories, and leave the structure in its original state.
Transporting the Pop-Up Display Safely
During the movement, the case must be carried standing and firmly attached to ensure that it does not move with the movement. Items with heavy weight must not be stacked on the case since the weight may distort and destroy internal parts. A car or van is enough to take exhibitors when going on short trips, but to travel by air, exhibitors would need to confirm that their baggage has weight and size limitations. Fabric pop-ups are typically 10 feet and have a weight of approximately 20 kilograms, and fit in the typical dimensions of checked baggage. To ship internationally, it is best to provide services of a courier that specializes in trade show logistics to minimize the risk of delays or damage. The company name, contacts, and stickers bearing Fragile also assist in making the case to be handled carefully during transportation.
Disassembling and Protecting the Frame
The pop-up frame can be collapsed gradually, mostly of lightweight aluminum, and the frame must be locked into a compact size to prevent bending and breaking the joints. All the magnetic bars, cross bars, and connectors must be removed and kept properly. Any components should not be forced in, which may cause damage to the locking. Foam padding or bubble wrapping of the frame will further serve as protection during shipping. The frame, in case of availability, must be kept in a hard-shell carrying case that is specifically designed to absorb shocks and ensure that the structure is held in place. How the frame is safeguarded will save it the expense of breaking down and will also make the display be able to be put back together easily in the next facility.
Packing Accessories and Lighting Equipment
Lighting fixtures, podium parts, and brackets are usually delicate and have to be packed carefully. LED lights and cables must be packed separately in soft materials or in padded compartments to ensure that they do not get tangled and broken. Smaller parts are supposed to be stored in labeled pouches so that they can be easily identified. Arranging accessories not only secures them but also saves time during installation. In case the pop-up display also comes with a case-to-podium conversion kit, the podium top, as well as the fabric wrap, are to be laid flat and kept aside with the heavy objects. This organization makes sure that all the elements of the display are held intact and are available to be assembled.
Unpacking and Inspection After Arrival
When the display arrives at its destination, the display must then be unpacked with care and examined prior to assembly. Checking the frame to verify that it is not dented, there is no loose joint or missing parts, and so on, guarantees a stable setup. The cloth image might require slight adjustments with lights to take out wrinkles, and this can sometimes be achieved through slight stretching of the cloth over the frame or a handheld steamer. When installing the display, one should not expose it to direct sunlight, as this can also lead to the colors that have been printed fading. The rapid inspection of unpackaged parts is performed to make sure that nothing is amiss with the parts, and the display is ready to be offered without any issues that may arise at the last moment.
Conclusion
It is important that a pop-up display, when being packed and transported, should be in a proper pack to ensure that it looks professional and lasts longer. Every procedure, starting with the stage of attentive dismantling to the storage and safe transportation, will help to maintain the display in the perfect state. Companies that take the time and effort to treat their pop-up displays in a proper manner save the time and money that would be spent on fixing the displays and save on the performance that is available at each event. A properly maintained display is not only indicative of the professionalism of the brand, but will contribute to the perfect presentation, which will attract the attention and gain trust in all audiences.